1805 RESERVE LLC
PRIVACY POLICY
Last Updated: October 11, 2026, at 4:00 PM
Website: https://1805reserve.com
INTRODUCTION
This Privacy Policy explains how 1805 Reserve LLC (“1805 Reserve,” “Company,” “we,” “us,” or “our”) collects, uses, stores, protects, and discloses personal information when you visit our website, purchase products, apply for membership, register for events, communicate with us, or otherwise interact with our business and services.
1805 Reserve LLC is committed to respecting your privacy, protecting confidential information, and handling personal information responsibly. This policy describes the information we collect, the purposes for which we use it, the circumstances under which it may be disclosed, and the rights and choices available to individuals under applicable law.
By using our website or services, you acknowledge that you have had the opportunity to review this Privacy Policy. Where consent is legally required for a particular activity, we will request that consent separately.
1. INFORMATION WE COLLECT
The personal information we collect depends on how you interact with 1805 Reserve LLC and the services you use.
Personal and Contact Information. We may collect your first and last name, email address, telephone number, mailing address, billing address, account username, and other contact details you voluntarily provide.
Membership Information. If you apply for or maintain a membership, we may collect information necessary to review applications, verify eligibility, administer memberships, maintain membership records, manage renewals, communicate with members, and enforce applicable membership requirements.
Order and Transaction Information. When you purchase products, memberships, event tickets, or other services, we may collect order details, purchase history, transaction dates, billing information, payment status, receipts, refund records, and related transaction information.
Payment Information. Payments may be processed through Square or another payment provider identified during checkout. These providers may collect and process payment card information and related details under their own privacy policies. We do not intend to store complete payment card numbers or card security codes in our own records.
Communications and Customer Support. We may retain information you provide when contacting us, submitting forms, asking questions, registering for events, requesting assistance, or communicating with our team.
Age and Eligibility Information. We may request or review identification or other information reasonably necessary to verify membership eligibility, confirm legal purchasing age, prevent unauthorized access, or comply with applicable law.
Website and Device Information. Our website host and enabled third-party services may automatically collect technical information, including IP addresses, browser type, device information, pages visited, referring websites, cookie identifiers, and general website usage information.
Information from Service Providers. We may receive transaction confirmations, payment status, fraud-prevention information, or other relevant information from service providers involved in delivering our services.
We aim to collect information that is reasonably necessary for the purposes described in this policy and applicable law.
2. HOW WE USE YOUR INFORMATION
1805 Reserve LLC may use personal information for legitimate business purposes, including operating and maintaining our website, processing purchases and payments, administering memberships and renewals, managing event registrations, communicating with members and customers, responding to inquiries, verifying age and eligibility, maintaining business and accounting records, providing customer service, preventing fraud and unauthorized activity, protecting our website and property, improving our services, sending permitted promotional communications, resolving disputes, complying with legal obligations, and protecting our legal rights.
We will not knowingly use personal information for purposes that are incompatible with those disclosed in this policy unless otherwise permitted by law or appropriate consent has been obtained where required.
3. CONFIDENTIALITY AND SHARING OF PERSONAL INFORMATION
1805 Reserve LLC treats member and customer personal information as confidential business information. We do not sell personal information, and we do not rent or trade personal information to outside parties for their independent marketing or commercial purposes.
We do not authorize the distribution of membership lists, customer lists, private contact details, membership records, purchase histories, or private communications for unauthorized solicitation or personal use.
Access to personal information is intended to be limited to authorized individuals who need the information to perform legitimate business duties. Individuals handling confidential information are expected to use it only for authorized purposes and to respect its confidentiality.
Limited Service Provider Access. We may permit trusted service providers to collect, receive, store, or process information when reasonably necessary to operate our business and deliver our services. These providers may include our website hosting and e-commerce platform, payment processor, cookie consent and privacy management provider, email service providers, and other business technology providers.
For example, Squarespace may support our website and online store, Square may process transactions, and Termly may support our privacy notices and cookie consent management. The actual information processed depends on the services and features we have enabled. These providers may process information under their own privacy policies, contractual terms, and applicable legal obligations.
Legal and Safety Disclosures. We may disclose information when required by applicable law, court order, legal process, or a valid government request. We may also disclose information when reasonably necessary to investigate suspected fraud, address security incidents, enforce our agreements, protect our property or legal rights, or protect the safety of individuals.
Business Transactions. If 1805 Reserve LLC is involved in a merger, restructuring, sale, transfer of assets, or similar business transaction, personal information may be transferred as part of that transaction, subject to applicable legal requirements and appropriate safeguards.
These limited circumstances do not authorize unrestricted disclosure of member or customer information. We take reasonable steps to ensure that information is handled consistently with this policy and applicable law.
4. COOKIES AND CONSENT MANAGEMENT
Our website may use cookies, pixels, tags, and similar technologies to support website functionality, security, shopping cart features, account access, payment processing, analytics, personalization, and advertising, where enabled.
Essential Cookies. These technologies may be necessary to operate the website, maintain security, process transactions, or provide features requested by visitors.
Functional Cookies. These may remember website preferences or support enhanced functionality.
Analytics and Performance Technologies. These may help us understand website traffic, visitor interactions, errors, and overall website performance.
Advertising and Targeting Technologies. If enabled, these technologies may be used to measure advertising effectiveness, personalize advertisements, or support targeted advertising.
We use Termly to support our privacy notices and cookie consent management. The cookies and tracking technologies actually used on our website depend on our website configuration and the third-party services we have enabled.
Where required by applicable law, nonessential cookies and tracking technologies will be subject to the required notice and consent or opt-out controls. Visitors may use the available cookie preference controls to review or change their choices.
Browser settings may also allow visitors to block or delete cookies. Blocking certain cookies may affect website functionality. Changes to browser settings do not necessarily replace the consent controls provided on our website.
Our use of cookies and similar technologies does not change our commitment to handling personal information in accordance with this policy and applicable law.
5. THIRD-PARTY WEBSITES AND SERVICES
Our website may contain links to third-party websites, social media platforms, payment services, or other external services.
If you visit an external website or interact directly with a third-party service, that provider may collect information under its own privacy policy, terms, and practices. We do not control the independent privacy or security practices of third parties.
We encourage you to review the privacy policies of services you use in connection with 1805 Reserve LLC, including Squarespace, Square, Termly, and any other provider identified when you interact with our website.
6. PAYMENT PROCESSING
Payments for online purchases, memberships, event registrations, and other services may be processed through Square or another payment provider expressly identified during checkout.
1805 Reserve LLC does not intend to independently store complete payment card numbers or card security codes in its own records. Payment providers may collect and process payment information to authorize transactions, complete purchases, prevent fraud, issue refunds, maintain transaction records, and comply with applicable legal requirements.
We may receive and retain limited transaction information, such as the transaction amount, date, payment status, order details, receipt information, and refund status, for legitimate business and accounting purposes.
Payment processing is subject to the applicable provider's privacy policy and terms. For Square's website, please visit https://squareup.com/.
For questions concerning a purchase, membership payment, charge, or refund, contact 1805reserve@eastonandcompanyllc.com.
7. DATA STORAGE AND INTERNATIONAL TRANSFERS
Personal information may be stored or processed in the United States or other countries where our website host, payment processors, or other service providers operate.
The location of storage and processing depends on the services we use and the providers' systems. We do not guarantee that all information will be stored exclusively in the United States.
Where applicable law requires safeguards for international transfers of personal information, we will take reasonable steps to comply with those requirements.
8. DATA RETENTION
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including administering memberships, processing transactions, providing services, maintaining required business and accounting records, resolving disputes, preventing fraud, and complying with applicable legal obligations.
Retention periods depend on the type of information, the reason it was collected, whether an account or membership remains active, and any applicable legal requirements.
When information is no longer reasonably necessary, we will take appropriate steps to delete it, securely dispose of it, or anonymize it where practicable. Information maintained in backup systems may remain until it can be removed through our ordinary retention processes.
We may retain certain records after a purchase, account, or membership ends when necessary or permitted by law.
9. INFORMATION SECURITY AND CONFIDENTIALITY SAFEGUARDS
1805 Reserve LLC uses reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, and disclosure.
These safeguards may include limiting access to authorized individuals, protecting business accounts with appropriate authentication measures, using reputable service providers, maintaining appropriate access controls, and taking reasonable steps to protect information stored or transmitted through our systems.
We expect authorized personnel to handle member and customer information responsibly and to use it only for legitimate business purposes. Personal information must not be used for unauthorized personal purposes, private solicitation, or disclosure to individuals who have no legitimate business need to access it.
No website, electronic transmission, storage system, or security measure can be guaranteed to be completely secure. We cannot guarantee absolute security or that third-party platforms will never experience a security incident.
If you believe your personal information or account has been compromised, please contact us promptly at 1805reserve@eastonandcompanyllc.com.
10. AGE REQUIREMENTS AND RESTRICTED SERVICES
Membership and tobacco-related services at 1805 Reserve LLC are intended for eligible adults.
To become a member of 1805 Reserve LLC, an individual must be thirty-five (35) years of age or older, subject to applicable membership requirements. Tobacco purchases are restricted to individuals who meet the legal minimum age of twenty-one (21).
We may request valid identification or other reasonable verification when necessary to confirm eligibility, prevent unauthorized access, or comply with applicable law.
Our website and services are not intended to encourage individuals who do not meet the applicable age requirements to access restricted services or purchase tobacco products.
We do not knowingly collect personal information from children in circumstances where collection is prohibited by applicable law. If we learn that personal information has been collected unlawfully, we will take reasonable steps to address the situation, including deletion where appropriate.
If you believe that a child has provided personal information to us in circumstances that violate applicable law, contact 1805reserve@eastonandcompanyllc.com.
11. YOUR PRIVACY RIGHTS AND CHOICES
Depending on your location and the privacy laws applicable to you, you may have rights concerning your personal information.
These rights may include the right to confirm whether we process your personal information, request access to information we maintain about you, request correction of inaccurate information, request deletion, obtain a portable copy of certain information, withdraw consent where processing is based on consent, and opt out of certain processing activities where applicable law provides that right.
You may also have rights concerning targeted advertising, certain profiling activities, or the sale or sharing of personal information as those terms are defined by applicable law.
The availability and scope of these rights depend on the applicable law, the type of information involved, and any legal exceptions.
Marketing Choices. You may opt out of promotional emails by using the unsubscribe link when available or contacting us directly. We may continue sending necessary service-related messages concerning purchases, membership administration, security, or legal matters.
Submitting a Privacy Request. To exercise an applicable privacy right, email 1805reserve@eastonandcompanyllc.com. Please describe the request and provide enough information for us to identify the relevant records.
We may request additional information reasonably necessary to verify your identity or the authority of an authorized representative. We will not require you to create a new account solely to submit a privacy request where applicable law prohibits that requirement.
We will review and respond to requests within the timeframes required by applicable law. Certain requests may be limited or denied when a lawful exception applies.
12. VIRGINIA AND OTHER STATE PRIVACY RIGHTS
Certain state privacy laws, including the Virginia Consumer Data Protection Act and applicable California privacy laws, may provide eligible residents with additional rights concerning personal information.
Depending on the law that applies, these rights may include access, correction, deletion, data portability, and the ability to opt out of certain processing activities.
Where applicable law provides a right to appeal a decision concerning a privacy request, you may submit an appeal by emailing 1805reserve@eastonandcompanyllc.com with the subject line “Privacy Rights Appeal.” Please identify the original request, the date of our response, and the reason you believe the decision should be reconsidered.
We will review and respond to appeals within the timeframe required by applicable law and explain any additional available remedies where required.
We will not unlawfully discriminate against individuals for exercising privacy rights protected by applicable law.
The rights available to you depend on the law that applies to your circumstances. Nothing in this policy is intended to waive or restrict any right that cannot legally be waived.
13. DO-NOT-TRACK AND OPT-OUT PREFERENCE SIGNALS
Some browsers and devices provide settings intended to communicate a user's preference concerning online tracking or data sharing.
The handling of these signals depends on the technology used by our website and applicable law. Where required by applicable law, we will recognize and process qualifying opt-out preference signals, including Global Privacy Control signals where applicable.
You may also use the cookie preference controls on our website and available browser settings to manage your choices.
14. CHILDREN'S ONLINE PRIVACY
1805 Reserve LLC provides adult-oriented membership and tobacco-related services and does not direct those services toward children.
The Children's Online Privacy Protection Act (COPPA) generally addresses certain online collection of personal information from children under thirteen (13). We do not knowingly collect personal information online from children under thirteen (13) in circumstances requiring parental consent under COPPA without obtaining the legally required consent.
Our adult membership and tobacco-related services remain subject to the age requirements stated in Section 10. Nothing in this section permits a minor to join the club or purchase tobacco products in violation of applicable requirements.
If we discover that personal information has been collected from a child in violation of applicable law, we will take reasonable steps to address the information, including deletion where appropriate.
Parents or legal guardians who believe that a child has provided personal information to us may contact 1805reserve@eastonandcompanyllc.com.
15. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy to reflect changes in our business practices, website features, service providers, or legal obligations.
When we make changes, we will update the “Last Updated” date at the top of this policy. If applicable law requires additional notice or consent, we will provide it through an appropriate method.
We encourage you to review this policy periodically to remain informed about how we collect, use, and protect personal information.
16. CONTACT US
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, please contact us using the information below.
1805 Reserve LLC
3000 Bonsack Street
Lynchburg, Virginia 24501
United States
Email: 1805reserve@eastonandcompanyllc.com
Website: https://1805reserve.com
Please do not send complete payment card numbers, passwords, or other sensitive authentication information through ordinary email.
17. ADDITIONAL CONFIDENTIALITY COMMITMENT
1805 Reserve LLC recognizes that membership information, customer records, purchase histories, contact information, and private communications may be confidential. We are committed to handling such information responsibly and limiting access to authorized individuals who require it for legitimate business operations.
We do not authorize the use of private member or customer information for personal purposes, unauthorized solicitation, or disclosure to individuals who have no legitimate business need to access it.
We take reasonable measures to safeguard the confidentiality of information entrusted to us. However, no website, electronic transmission, storage system, or third-party service can be guaranteed to be completely secure.
This confidentiality commitment is subject to the limited disclosures described in this policy, including necessary service-provider processing, legal requirements, security matters, and other disclosures permitted by applicable law.
FINAL NOTICE
This Privacy Policy describes the intended privacy practices of 1805 Reserve LLC. It should be read together with any applicable cookie consent notice, payment provider terms, membership agreement, and other relevant business policies.
Where applicable law provides greater privacy protections or rights than those described in this policy, the requirements of that law will apply.
Nothing in this policy guarantees absolute security, eliminates obligations imposed by applicable law, or creates rights beyond those provided by applicable law.